Teams is the Town’s newest option for Virtual Meetings

What is “Teams”?

Teams is a messaging app that allows real-time collaboration and communication between two or more staff, groups, and meetings. The app also allows file sharing and document collaboration.

Meetings in Teams is one of the key ways to collaborate. You can meet with just one coworker, external collaborators, or you can meet with everyone is a specific channel.

Your co-workers are using Teams Meetings to:

  • Meet Now
  • Walk through documents while sharing screen
  • Conduct virtual staff meetings
  • Help push forward collaboration efforts while working remotely

Teams Tip of the Day

Create a new meeting (or Meet Now) in Teams

Create a meeting using Teams Online or Teams Desktop App

  1. Click Calendar from left menu, then click New Meeting. Tip: Click Meet now to instantly start a private meeting.
  2. Enter New Meeting Title, Location, Start/End Times, and Details. Select a channel (optional) to meet in and invite people. Click Schedule or Close to cancel. You will be the organizer for this meeting.
  3. Your meeting will appear on your calendar. You can also Join a meeting by selecting an existing meeting from the calendar. Use the arrows to select date.

Create a meeting using using Outlook

  1. To schedule a meeting, open Outlook and click on New Teams Meeting in the calendar view.
  2. The meeting request will automatically add the linked “Join My Meeting” information to the body of the meeting request.
  3. Add the people that you want to include in the meeting to the To field.
  4. Add your meeting subject, as well as a location, start time, and end time, then click Send to inform your team.
  5. You can also invite people outside of your organization to a Teams Meeting from Outlook.
  6. Add additional information in the body of the email if desired.
  7. Click send to complete meeting invitation.

For More Advanced Team Members

Blurring your background

Sometimes you may have confidential information on your walls, you may be on your commute, or you may be working from home or in a location with lots of visual distraction in the background. The background blur feature blurs the surroundings behind you while leaving you clear and un-blurred.

Click here to see how.

To activate Background Blur for yourself during meetings, click on the ellipsis “…” on the call menu and select “Blur my background”.

Quick Reference Guide

View our quick guide at any time.

Request a new Team

Get started here by submitting a new request in BossDesk.