Purchasing | The Hive

Purchasing

Purchasing

The Business Management Department is here to help with all your purchasing needs.

View Purchasing Flowchart View AP Procedures Instructions for Submitting Agreements Start New eSignature Agreement Submission

Contracts and Procurement

If you have questions or concerns, please contact Purchasing at 919-969-5022.

Looking for paper contract templates for wet signature collection? - Click Here.

Have you submitted an agreement? Share your Experience.

eSignature Submission Feedback

Contract Checklist

For Paper Contracts & Agreements

General Conditions to Contract

Instructions - Change-Order

Instructions for Drafting Contracts

Instructions for Submitting Contracts Electronically

Submit Contract/Agreement for Electronic Signature Collection

Memo - Procuring Professional Services - Exemption

Memo - Procuring Professional Services -

Architectual, Engineering, Surveying, Construction Manager-At-Risk Services

Minimum Insurance Requirements for Contracts

DocuSign Signing Page for Change Orders

For e-Signature Collection
For use with non-standard contract templates - Revised June 2023

Resources for e-Signature collection

FAQs for Contract Submission

Contract Process Training Slides

Contract Process Training PowerPoint (video)

Selecting and Updating Contract Template (Video)

Converting Files to PDF (Video)

Checking Contract Status (Video)

Amendment

For e-Signature Collection
Revised June 2023

Blanket Contract

For e-Signature Collection
Revised June 2023

Change-Order

For e-Signature Collection
Revised December 2023

Small Service

For e-Signature Collection
Revised January 2024

Small-Services with PCI Clauses

For e-Signature Collection
Revised June 2023

Small-Services Non-Appropriation

For e-Signature Collection
Revised June 2023

Small-Services with PCI and Non-Appropriation Clauses

For e-Signature Collection
Revised June 2023

DocuSign Signing Page

For e-Signature Collection
For use with non-standard contract templates - Revised June 2023

The following agreements cannot be signed electronically

Owner-Contractor

Owner-Contractor Bond

Contract Routing Form

Contract Templates for Federal Assistance

Looking for paper contract templates for wet signature collection Click Here.

If you have questions or concerns, please contact Purchasing at 919-969-5022.

Exhibit B – Federal Contract Provisions, FEMA Provisions

Revised 9-27-2021

Federal Contract Provisions for P-card Purchases

Amendment

For e-Signature Collection
Revised June 2023

Blanket Contract

For e-Signature Collection
Revised June 2023

Change Order

For e-Signature Collection
Revised June 2023

Small Service

For e-Signature Collection
Revised June 2023

Small Service - PCI Clauses

For e-Signature Collection
Revised June 2023

Small Service - Non-Appropriation

For e-Signature Collection
Revised June 2023

Small Service - PCI and Non-Appropriation Clauses

For e-Signature Collection
Revised June 2023

Owner-Contractor

For Wet Signature Collection Only
Revised June 2023

Owner-Contractor with Bonds

Wet Signature Collection Only
Revised June 2023

DocuSign Signing Page

For e-Signature Collection
Revised June 2023

Additional Forms and Information

If you have questions or concerns, please contact Purchasing at 919-969-5022.

Purchasing Training

Purchasing Procedures Manual

Requisitions Inventory Supply Form

How to Purchase Goods

Procedures for New Year Entry

General Conditions to Contract

MUNIS How-Tos

If you have questions or concerns, please contact Clayton Hainline, 919-969-5021.

Copying Requistions

Entering New Year Requistions

Purchase Order Change Orders

Entering Requistions

Purchase Order Change Order Approvals

Requistion Attachments